Join one of North Texas’ largest gatherings of model railroading enthusiasts and connect directly with a passionate, engaged audience.

The DFW Train Show brings together thousands of attendees each year, creating a strong opportunity for vendors to showcase products, connect with customers, and grow their presence within the hobby community.

Vendor Information

Here’s everything you need to know before registering:

Before you Register

  • Tables are $80 each The rate applies to both the January and Fall shows.

  • Register for one or both events Vendors may participate in either show or both, depending on availability.

  • Vendor spaces fill quickly Registrations are processed on a first-come, first-served basis. Once the show reaches capacity, additional registrations will be placed on a waitlist.

  • Railroad-related merchandise only Vendors must display and sell model trains, railroad collectibles, scenery, tools, and other railroad-related items.

Show Dates & Setup Access

Fall Plano Show

Friday Setup: September 25, 10:00 AM – 9:00 PM

Saturday Setup: 7:00 AM – 9:00 AM

Dallas Area Show

Friday Setup: January 15, 10:00 AM – 9:00 PM

Saturday Setup: 7:00 AM – 9:00 AM

How to Register

The Council welcomes both returning and new vendors for the 2026–2027 show season. To reserve your space, download and complete the official Vendor Contract. Registration instructions and submission details are included in the contract.

PDF Icon Download Vendor Welcome Letter 

PDF Icon Download 2026-2027 Vendor Contracts 

Important Notice

To protect vendors from scams, please note that the North Texas Council of Railroad Clubs only accepts registrations through the official contracts provided on this website. The Council does not sell vendor spaces through social media, third-party messages, or direct outreach. If you are contacted by anyone claiming to sell booth space outside of this official process, please disregard the message.

Important Notice

To protect vendors from scams, please note that the North Texas Council of Railroad Clubs only accepts registrations through the official contracts provided on this website. The Council does not sell vendor spaces through social media, third-party messages, or direct outreach. If you are contacted by anyone claiming to sell booth space outside of this official process, please disregard the message.

Nearby Hotels

Please note that there are currently no special convention or discounted hotel rates associated with the event.

This listing of nearby hotels is provided as a courtesy only and should not be considered a recommendation or endorsement of any specific property.

Hotel availability and pricing may vary. We recommend booking early during show weekends.

Need additional hotel options? 

PDF IconView Full Hotel List PDF

Frequently Asked Questions

How do I reserve a vendor space?

Vendor spaces are secured by completing and submitting the official vendor contract available on this website.

Is there a deadline to register?

There is no fixed deadline, but registration typically closes once all vendor spaces are filled. Vendor spots fill up fast so we recommend registering early.

How much does it cost to be a vendor?

Tables are $80 each, with the same pricing for both the January and Fall shows.

Can I register for one show or both?

Yes, vendors may register for either the January show, the Fall show, or both depending on availability.

What types of vendors are allowed?

The show is focused on model railroading and related hobbies. Vendors are required to offer trains, accessories, collectibles, and related items.

Do you offer discounted hotel rates for vendors?

At this time, there are no official discounted hotel rates. There are several nearby hotels commonly used by vendors. A list of recommended options is provided on this page for convenience. Vendors are encouraged to book early, as availability may be limited during show weekends.

Ready to Register?

Download Vendor Contract